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Introduction
Welcome to our Employee Attendance System. We are committed to protecting your privacy and ensuring
the security of your personal information. This Privacy Policy explains how we collect, use, disclose,
and safeguard your information when you use our attendance system.
By using our system, you consent to the data practices described in this policy. If you do not agree
with the terms of this policy, please do not access the system.
Information We Collect
Personal Information
We may collect the following personal information:
- Employee ID and name
- Contact information (email, phone number)
- Employment details (position, department, salary)
- Attendance records (sign-in/sign-out times)
- Location data during attendance marking
- Device information (browser type, IP address)
Automatically Collected Information
When you use our system, we automatically collect:
- IP address and browser type
- Device information and operating system
- Usage patterns and system interactions
- Location data (with your consent)
How We Use Your Information
We use the collected information for the following purposes:
- To track and manage employee attendance
- To calculate working hours and payroll
- To monitor system usage and improve services
- To ensure security and prevent unauthorized access
- To comply with legal obligations
- To provide technical support and maintenance
Note: Your location data is only used for attendance verification purposes and is not
continuously tracked. Location is recorded only during sign-in and sign-out operations.
Data Storage and Security
We implement appropriate technical and organizational security measures to protect your personal
information against unauthorized access, alteration, disclosure, or destruction.
Security Measures Include:
- Encryption of sensitive data
- Secure server infrastructure
- Regular security updates and patches
- Access controls and authentication mechanisms
- Regular security audits and monitoring
Your data is stored on secure servers and is retained only for as long as necessary to fulfill
the purposes outlined in this policy, unless a longer retention period is required by law.
Data Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:
- With your explicit consent
- To comply with legal obligations or court orders
- To protect our rights, property, or safety
- To authorized administrators within your organization
- To service providers who assist in system operations (under strict confidentiality agreements)
Your Rights and Choices
You have the following rights regarding your personal information:
- Right to Access: You can request a copy of your personal data
- Right to Correction: You can update or correct inaccurate information
- Right to Delete: You can request deletion of your personal data
- Right to Object: You can object to certain data processing activities
- Right to Withdraw Consent: You can withdraw consent for location tracking
To exercise these rights, please contact your system administrator or use the contact information
provided below.
Location Data
Our system collects location data only when you actively sign in or sign out of the attendance system.
This feature helps verify your physical presence at authorized locations for attendance purposes.
Important: Location tracking is only active during attendance marking. We do not
continuously track your location throughout the day. You can disable location services in your
device settings, but this may affect your ability to use certain features of the system.
Cookies and Tracking
We use session cookies to maintain your login state and ensure system security. These cookies are
essential for the proper functioning of the system and are automatically deleted when you close
your browser.
We do not use tracking cookies for advertising or marketing purposes.